administrative assistant in Vevey

Pauline Testelin, Randstad Inhouse Services Nestlé Vevey
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job details

vevey, vaud
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pauline testelin, randstad inhouse services nestlé vevey

job description

For our client Nestlé in Vevey we are looking for an :

Administrative Assistant - Food Category Zone Europe

Start date : 1st October 2022

Activity rate : 100%

As Administrative Assistant, you will provide high quality & proactive support to the Head of Food Zone Europe and the team. You will keep the agenda, manage the administrative tasks and prioritize commitments in order to respect deadlines.

Your main activities :

  • Proactive and anticipative approach to the Head of Food Europe agenda• Ensure involvement and engagement to gain full autonomy in agenda and priorities management
  • Manage general administration activities with efficiency: anticipate, prioritize incoming mail and prepare meetings / information as required to ensure timely follow-up (i.e. for correspondence, minutes, presentations, etc.)
  • Act as the first contact point for internal and external stakeholders
  • Organize and coordinate the Leadership team meetings, special events/workshops/conferences
  • Manage travels & process travel expenses
  • Maintain content of digital platforms and contribute to innovative solutions
  • Support in the PR/PO process
  • Act as "super-user" for the deployment of new Nestlé solutions (IT/office tools, processes and policies)
  • Coordinate new employee arrivals & departures process
  • Support team initiatives and projects


  • Confirmed experience as Senior Manager Assistant or 5 years' experience in a similar role
  • Ability to connect the dots, anticipate, taking initiative within an established frame of ways of working
  • Excellent stakeholder management, and organization skills; lean communication & interpersonal skills
  • Strong attention to details and capacity to work within tight deadlines and multitask
  • Dynamic, flexible & agile with can-do attitude
  • Service-oriented, open-minded and problem solver
  • Experience working with collaborative tools: MS Teams, Zoom etc.
  • ISIT savvy, very good command of Microsoft Office (especially PowerPoint), SAP & Concur
  • Fluency in English and French