hr coordinator (80 % - 100%) in Zurich

Filipa Lessa, Basel Professionals Health Care & Life Sciences
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job details

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filipa lessa, basel professionals health care & life sciences
058 201 55 50
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job description

Our client, a leading international pharma company is looking for a                                   

HR Coordinator (80% - 100%)

Location: Zurich, Switzerland Contract: 6 months with potential extension as permanent role

Start date: June/July 2018


The HR Coordinator provides a broad range of support services across many aspects of HR, including operational and administrative processes, in support of the Zurich office. He/she is a key point of contact for Zurich-based employees and provides information on Company's current policies, social legislation and local best practices. He/she will ensure the HR databases are updated and treated with confidentiality and that the HR processes are fully ?integrated and efficiently communicated.

Key Responsibilities:  

  • Take responsibility for all personnel administration for employees in the Zurich office.
  • Coordinate the input data for monthly payroll and update the payroll files accordingly, liaising with our

  • internal payroll team located in Dublin

  • Support the new hire process, such as preparing employment contracts and other new-hire documentation, ensuring system access by working closely with IT, ordering badges, liaising with the hiring managers to plan the new employee’s arrival, etc.

  • Support the onboarding and training processes for new hires: organize the new hire orientation days, prepare all corresponding documentation, plan and book sessions with trainers/presenters, advise employees on company benefits, etc.

  • Support the exit process for departing employees: prepare confirmation letters, supervise the return of company material, calculate vacation entitlement, etc.

  • Oversee the process related to temporary workers: manage all administration, oversee contracts, manage monthly invoices and reporting to our corporate HQ in the US, key point of contact for all temporary workers

  • Ensure the quality and timely updates of HR master databases and personnel files with employee data as/when required (Excel, SAP/EC, Phone Directory, Paper personnel file, etc.)

  • Supports in creating interim and final work certificates

  • Support the creation of the monthly HR newsletter

  • Post relevant HR news, announcements and updates on our internal Zurich intranet

  • Support the roll-out of our 2017 Zurich Training Program, organize sessions, manage invoices, follow up on participants, manage all material, etc.

  • Support the efficient application of our company policies across the Zurich office, answer employees’ queries, organize communication of policy changes

  • Assist employees in using all our internal HR systems, provide training where necessary

  • Participate in various HR projects



  • Experience in HR administration and operational HR is required

  • Experience in a fast-paced international environment

  • Very flexible, adaptable, pro-active and able to handle multiple and changing priorities

  • Excellent computer skills (Excel, PowerPoint, Word, SAP, HR integrated systems)

  • Excellent oral and written communication and presentation skills

  • Fluency in English both written and oral mandatory; German knowledge is desirable

  • Formal education in the field of administration, business or HR

We are looking forward to receiving within your application:

  •  your CV in English
  • latest Work Certificates

  • your Motivation Letter  

  • the date of your availability

 Apply now to be considered – Good to know you!