executive assistant // johnson & johnson à Zug

publié
contact
Nadja Schuler, Randstad Inhouse Services J&J Zug
type d'emploi
temp to perm
postuler >

job details

publié
lieu
zug, zoug
secteur
Administration
type d'emploi
temp to perm
référence
109844-15540
contact
nadja schuler, randstad inhouse services j&j zug
téléphone
058 231 52 20
postuler >

description du poste

Caring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. We have more than 265 operating companies in more than 60 countries employing approximately 127,000 people. Our worldwide headquarters is in New Brunswick, New Jersey, USA.

Johnson & Johnson Consumer EMEA belongs to the Johnson & Johnson family of companies. J&J Consumer is engaged in the sourcing, manufacturing, distribution and marketing of consumer products from baby wipes and shampoo, beauty products all the way to Self Care medicines.

Main Responsibilities:

In this role the Executive Assistant will provide exceptional administrative and secretarial support functions to either VPs or Senior Director´s within the EMEA Consumer Commercial organisation, relating to all aspects of the business including information of a highly sensitive and confidential nature. The EA resolves issues proactively through the relevant processes and procedures, liaises with all levels across the organization and external bodies.

  • Supporting VPs/SDs and their Teams in Zug
  • General Administration Tasks
  • Full travel booking and support (book flights, hotels, transfers all over the world, organise agendas and F2F meetings, keep track of strikes and travel delays, arrange Visa applications)
  • Expense reports for VPs/SDs and some key team members
  • Organise Regional Team Meetings, internal and external
  • SharePoint administration
  • Organise and run Town Halls
  • Diary Management for VPs/SDs; Prioritise and manage a complex schedule of commitments and ensuring that his calendar is fully maintained and accurate.
  • Support in preparing PowerPoint presentations and Org Charts
  • Purchase Order preparation and follow-up
  • Contract management
  • Limited technical support with PC, iPhone, Androids, SfB, Global Connect

qualification

Who we are looking for:

  • Proven track record as an Executive Assistant 
  • Previous experience in an international environment
  • Good MS Office skills and grasp of IT systems
  • Ability to work with a diverse team environment
  • Good team player
  • Flexible and organised
  • Proactive in bringing ideas
  • Self-starter, curious, high degree of attention to detail
  • Ability to work under pressure
  • Highly discreet when working with confidentiality and sensitive data
  • A proactive approach and an ability to prioritise and anticipate are required
  • Excellent office management and interpersonal skills are essential as are good organisational abilities
  • Very advanced written and spoken English, German is an advantage
  • Good listening skills and ability to pragmatically approach solution

General Role InformationA company laptop and mobile phone will be provided. As this role supports senior management, a high degree of flexibility is requires including (very rarely) being contactable outside of office hours for urgent business issues. Some flexibility on working hours due to global working partners.

This role based in Zug, Switzerland will initially be limited to approx. 6 months with the opportunity to be extended to a permanent role. If you are interested in working for a globally leading health care company in a challenging role, then send us your application in English today. Or give us a call if you have any questions!