General Services Coordinator in Lausanne

Fanny Ceresa, Randstad PMI Lausanne
jetzt bewerben

job details

Lausanne, Waadt
Fanny Ceresa, Randstad PMI Lausanne
058 242 50 54
jetzt bewerben


Randstad has over 55 years of experience in the area of HR Management. Under the Randstad Inhouse Services concept, Randstad becomes a full service supplier providing consultancy to international clients. For a short term temporary assignment in the General Services Department of our client, the company Philip Morris International, based in Lausanne, we are seeking for a:

General Services Coordinator 100%
Temporary assignment (3 months - possible extension to be confirmed)

Are you inquisitive and self-driven? Will you make a difference to our company and your colleagues around you? If the answer is yes, then we’d like to hear from you.

Purpose of the job:
Support General Services (GS) operational multi-functional teams, in Lausanne, in various aspects (technical, hospitality, conference support), achieving a high level of satisfaction with a courteous, polite and professional attitude towards employees, guests and suppliers.
General Services (GS) is one of many departments based in the Lausanne and Neuchâtel offices which is responsible for all tasks related to space management, security, communication, cleaning, hospitality services, relocation services, office moves and building facilities.
You will be located in the avenue de Brillancourt building, not far from Philip Morris main building.

Conference Center:
Ensure efficient support for conference services to residents for internal & external events (from 7 to 60+ conference/meeting rooms, over 200 residents)
oControl all conference/meeting rooms for correct functioning – troubleshoot instantly – prior to day start (proactive service)
oProvide individual assistance and advise all internal & external videoconferencing users (from 1 to 30+ videoconference resources).
oOffer on-call assistance during working hours to assist users in the (video)conference rooms
oPrepare set-up for all event locations according to the reservations schedule, number of attendees and equipment requested.
Hospitality services:

Provide mailroom support by processing all in/outgoing mail by DHL or others, including delivery within the offices.
Fill vending machines and perform inventory
Coordination of all residents moves within the system and provide accurate information to residents and IS department

Building management:
Control suppliers working in the building by establishing work authorization and check that safety requirements are respected
Provide support for concierge services, such as contact with external suppliers, and “doubt removal” following resident requests concerning technical or building aspects. Must be liable for any requests/problems and provide efficient solutions through practice.
Control the building good condition by checking cleaning crew, furniture
Perform administrative tasks, KPI, statistics


We don’t just want any employee, here is our checklist:

Interest in Hospitality and Technical services
Comfortable with IT system, Microsoft Office programs, excel.
Proactive, creative and have the ability to “think outside the box”
Responsible, well-organized and systematic in dealing with assignments
Flexible and adaptable to change
Good interpersonal and communication skills
Display strong attention to detail
Fluent in French and English

Start date: December 2017