Site Coordinator (m/f) 60% in Lausanne

Cédric Peuker, Randstad Inhouse Services Nestlé Vevey
jetzt bewerben

job details

Lausanne, Waadt
Cédric Peuker, Randstad Inhouse Services Nestlé Vevey
058 201 53 10


For one of our client we are looking for a

Site Coordinator (m/f)

Your core mission is to provide effective and efficient services, facilitating General Business activities.

Temporary Contract: 12-24 months

60% activity ? daily presence

Your main tasks:

· General Business Services

o Manage purchase orders and invoices

o Prepare and monitor the budget

o Propose and put in place optimized process to reduce costs

o Manage suppliers and sub-contractors with follow up of their services

o Provide support to the Office & Facilities assistant when required to manage suppliers and sub-contractors and follow-up of their services

· Supervision and Planning

o Monitor, control and manage the Receptionists, the Handyman and the Office & Facilities assistant

o Follow up all open requests with the team and ensure completion in due time

o Ensure weekly and monthly team meetings planning and coordinate

o Plan and monitor Ergonomic Assessments, Safety & Security Brief and Safety Walks in collaboration with the Facilities team and the health and safety team

o Develop competencies of the team to improve business understanding, performance, quality of services

· Health and Safety

o Deliver Safety Brief to new employees and consultants

o Develop impacting Health & Safety site communication: communication plan, specific topics, etc… in close collaboration with the nurse, the Site Management Team (HR, IT, Facilities, etc…) and the team managers.

o Incident management: following an incident report, investigate with the line manager/employees, identify actions and implement them in close collaboration with the Site Management Team and ensure a follow-up

o Manage Ergonomic assessment: assign to Health & Safety ambassadors, follow-up, send reminders, organise meetings, train when needed, manage sharepoint documentation

o Coordinate the OHSAS action plan; ensure compliance of OHSAS certification, in close collaboration with HR and Site Manager.

o Participate at H&S meetings to ensure compliance with OHSAS certification/objectives and take appropriate actions

o Manage OHSAS documentation (develop yearly management report, coordinate and lead the topic to gain approval)


· Commercial Diploma (CFC) or Bachelor Degree

· Bilingual French and English; an additional language is an asset

· 7+ years of experience in front office/customer services

· 3+ years of experience in supervising/managing Reception and General Facilities activities

· Good command of Microsoft Office applications and SharePoint

· Trustworthy person. High integrity and discretion

· Flexible, adaptable to the business needs with a proactive mindset and customer focus

· Ability to maintain a high standard of quality, communication and services

· Ability to manage multiple tasks and handle information in a professional manner

· Strong problem solving skills and supervising skills