Coordinator, Human Resources in Zurich

Filipa Lessa, Basel Professionals Health Care & Life Sciences
jetzt bewerben

job details

Zurich, Zürich
Filipa Lessa, Basel Professionals Health Care & Life Sciences
058 201 55 50
jetzt bewerben


To join our international pharmaceutical client, we are currently actively looking for a


Coordinator, Human Resources


Location: Zurich, Switzerland Contract: 3 - 6 months with possibility of extension

Start date: As soon as possible

The HR Coordinator provides a broad range of support services across many aspects of HR, including operational and administrative processes, in support of the Zurich office. He/she is a key point of contact for Zurich-based employees and provides information on Company's current policies, social legislation and local best practices. He/she will ensure the HR databases are updated and treated with confidentiality and that the HR processes are fully integrated and efficiently communicated.


- Take responsibility for all personnel administration for employees in the Zurich office. - Coordinate the input data for monthly payroll and update the payroll files accordingly, liaising with our internal payroll team located in Dublin - Support the new hire process, such as preparing employment contracts and other new-hire documentation, ensuring system access by working closely with IT, ordering badges, liaising with the hiring managers to plan the new employee’s arrival, etc. - Support the onboarding and training processes for new hires: organize the new hire orientation days, prepare all corresponding documentation, plan and book sessions with trainers/presenters, advise employees on company benefits, etc. - Support the exit process for departing employees: prepare confirmation letters, supervise the return of company material, calculate vacation entitlement, etc. - Oversee the process related to temporary workers: manage all administration, oversee contracts, manage monthly invoices and reporting to our corporate HQ in the US, key point of contact for all temporary workers at Alexion, etc. - Ensure the quality and timely updates of HR master databases and personnel files with employee data as/when required (Excel, SAP/EC, Phone Directory, Paper personnel file, etc.) - Supports in creating interim and final work certificates - Support the creation of the monthly HR newsletter - Post relevant HR news, announcements and updates on our internal Zurich intranet - Support the roll-out of our 2017 Zurich Training Program, organize sessions, manage invoices, follow up on participants, manage all material, etc. - Support the efficient application of our company policies across the Zurich office, answer employees’ queries, organize communication of policy changes - Assist employees in using all our internal HR systems, provide training where necessary

- Participate in various HR projects



- Experience in HR administration and operational HR is required

- Experience in a fast-paced international environment - Flexible, adaptable and able to handle multiple and changing priorities - Excellent computer skills (Excel, PowerPoint, Word, SAP, HR integrated systems) - Excellent oral and written communication and presentation skills - Fluency in English both written and oral mandatory; German knowledge is desirable

- Formal education in the field of administration, business or HR

We are looking forward to receiving within your application:


  • your CV in English
  • latest Work Certificates
  • your Motivation Letter 
  • the date of your availability


Apply now to be considered – Good to know you!

For more information and your application, please contact:    

Filipa Lessa Professionals Life Sciences Recruiter

Randstad (Suisse) SA T: +41 58 201 55 60