As the Administrative assistant of the Department, you will answer day-to-day
requests for information on a strictly confidential basis and advising the department's personnel, on rules and procedures.
You mainly will:...
• be responsible for ensuring that theStaff Rules and Regulations, administrative and operational circulars and the Admin e-guide are properly understood and directs the department's personnel to the right service or contact person if additional information is required
• welcome new members of the personnel to the department during the onboarding process and ensuring that they have all the information they need for a smooth integration
• keep track of the contract of member of personnel
• record some categories of leave - internal mobility - change of contract
• manage special working hours
• reimburse arrival and departure expenses and payment of subsistence allowances
• take part in the Working Group on Administrative Procedures
• work with the office of the head of the Department
• participate in the daily management of a Group Secretariat, in particular provide administrative support
and advice to all categories of members of personnel (upon arrival, departure and throughout their appointment) of the Department and contribute to the smooth operation of the administration
• organize and participate in regular meetings, taking minutes, and maintaining supporting action lists
• Administrative support: database maintenance, process documentation, roles and access right creation and update, reroute of documents
• Financial support: issue of invoices, follow-up and cleanup of commitments and accruals
• Analytics, ad hoc excel reports (complete with previous information/reports)
Mostra di piùAs the Administrative assistant of the Department, you will answer day-to-day
requests for information on a strictly confidential basis and advising the department's personnel, on rules and procedures.
You mainly will:
• be responsible for ensuring that theStaff Rules and Regulations, administrative and operational circulars and the Admin e-guide are properly understood and directs the department's personnel to the right service or contact person if additional information is required
• welcome new members of the personnel to the department during the onboarding process and ensuring that they have all the information they need for a smooth integration
• keep track of the contract of member of personnel
• record some categories of leave - internal mobility - change of contract
• manage special working hours
• reimburse arrival and departure expenses and payment of subsistence allowances
• take part in the Working Group on Administrative Procedures
• work with the office of the head of the Department
• participate in the daily management of a Group Secretariat, in particular provide administrative support...
and advice to all categories of members of personnel (upon arrival, departure and throughout their appointment) of the Department and contribute to the smooth operation of the administration
• organize and participate in regular meetings, taking minutes, and maintaining supporting action lists
• Administrative support: database maintenance, process documentation, roles and access right creation and update, reroute of documents
• Financial support: issue of invoices, follow-up and cleanup of commitments and accruals
• Analytics, ad hoc excel reports (complete with previous information/reports)
Mostra di più
