what personal data do we collect about you? why do we need your personal data? how long do we keep your personal data?

what personal data do we collect about you?

As a candidate, we collect and process personal data about you such as:

  • Identification data – We may process your name, contact details (including home address, home and mobile phone number), nationality and country of residence, your date of birth, gender and digital signature, and the languages you speak.
  • Curriculum vitae and other personnel information – We may process your curriculum vitae, your career history, information about your skills, experience and educational background, and other relevant information (such as your photo, interview notes and personal data included in your cover letter or as part of the application).
  • Information about compensation and benefits – We may process personal data relating to your current compensation and benefits, including (but not limited to) your current bonus, recurring payments and benefits.
  • Government issued identifiers – We may process government issued identifiers, including (but not limited to) your passport and identity card number and social security number, if required by law.
  • Photos and video recordings – If you participate in events, meetings, conferences, etc., in relation to the recruitment process, we may process photos or videos of you.
  • Visitor information – When you access our buildings, we may collect your name, contact details, car licence plate number and other identification features for security reasons. If we are legally obliged to do so, we may also ask you to disclose information about your health (including information about viral infections, flu, etc.) for health and safety reasons.
  • Information you provide to us – We may process further personal data if you provide it to us.

This data may be collected from you directly or indirectly. In the latter case, we will inform you about the purpose of the processing and the data sources we use when we communicate with you in connection with our services (e.g., to draw your attention to a job offer), and we will do so at the latest within one month of the date on which we indirectly receive your data. Excluded from this are cases where disclosing such information to you would involve a disproportionate effort. In this case, we may take alternative measures to protect your rights and freedoms. 

why do we need your personal data?

Randstad processes your personal data only for the purposes specified below:

- To provide our Services to you (including matching and proposing you to clients, interviews, assessments): For example, we may process your personal data in order to recommend jobs to you based on your profile and to enable our consultants to provide you with tailor-made job offers, career advice, retraining opportunities and integration measures, to propose additional training if necessary, and to introduce you to HR managers: The processing of your data and the use of automated systems is necessary in order to be able to offer you our placement services, and it is therefore based on a (pre)contractual imperative;

- Training and updating of systems/statistical purposes. Some of the systems that we use to provide our Services are based on machine learning technology. In order for that technology to function reliably, it needs to be trained and updated on the basis of existing data. We may also process personal data in an aggregated manner for statistical purposes: Based on our legitimate interest in training and updating our systems. We have taken measures to minimize the impact on data protection rights as far as possible, for example, we perform de-identification and provide a simple opt-out option in your selection options;

- Dispute management and litigation: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes;

- Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements): Processing is necessary for compliance with employment and social security legal obligations;

- Events: Based on our legitimate interest in maintaining a good relationship with our community of candidates and promoting our services by inviting you to our events;

- Facilities, security and contingency planning purposes: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding and securing our assets, our facilities, our information systems and our people;

- To conduct corporate transactions (including mergers, acquisitions and divestments): Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestments.

how long do we keep your personal data?

We may store your personal data for a period of one year from the last interaction we had with you in order to be able to offer you our services.