Administrative Support - Brand IP Team.

Location: Vevey, Switzerland

Company : Société des Produits Nestlé S.A.

Activity rate : 100%

Type of contract: 4 months

Start Date: 01.05.2024

As a member of the Brand IP team, you'll handle crucial administrative tasks to ensure smooth operations in this department. Your main responsibilities will include:

• Managing incoming and outgoing mail, reception, and delivery according to specific requirements.
• Handling general administrative tasks such as signatures, document legalization/notarization, with the possibility of in-person visits to the notary in case of urgent delays.
• Coordinating individual transfer contracts, legalization processes, and sending final documents to agents with transfer instructions.
• Ordering commercial registry extracts, coordinating translations, and managing related expenses in Concur.
• Loading messages/files into the database for folder updates.
• Tracking legal requirements by country.
• Processing brand use authorizations, archiving license agreements, and managing copyright transfer contracts.Organizing celebration cards (physical and virtual), collections, and gifts for team events or departures.
• Arranging meetings, managing business travel operations and expense reports, and supporting advisors with registrations and miscellaneous requests/modifications.
• Coordinating internal and external visits, including authorization, scheduling individual meetings, booking meeting rooms, and hosting visitors.
• Undertaking various secondary tasks to ensure departmental smooth operation, such as managing office supplies and addressing technical issues.