As a member of the Brand IP team, you'll handle crucial administrative tasks to ensure smooth operations in this department. Your main responsibilities will include:
Managing incoming and outgoing mail, reception, and delivery according to specific requirements.
Handling general administrative tasks such as signatures, document legalization/notarization, with the possibility of in-person visits to the notary in case of urgent delays.
Coordinating individual transfer contracts, legalization processes, and sending final documents to agents with transfer instructions.
Ordering commercial registry extracts, coordinating translations, and managing related expenses in Concur.
Loading messages/files into the database for folder updates.
Tracking legal requirements by country.
Processing brand use authorizations, archiving license agreements, and managing copyright transfer contracts.Organizing celebration cards (physical and virtual), collections, and gifts for team events or departures.
Arranging meetings, managing business travel operations and expense reports, and supporting advisors with registrations and miscellaneous requests/modifications.
Coordinating internal and external visits, including authorization, scheduling individual meetings, booking meeting rooms, and hosting visitors.
Undertaking various secondary tasks to ensure departmental smooth operation, such as managing office supplies and addressing technical issues.
Location: Vevey, Switzerland
Company : Société des Produits Nestlé S.A.
Activity rate : 100%
Type of contract: 4 months
Start Date: 01.05.2024
As a member of the Brand IP team, you'll handle crucial administrative tasks to ensure smooth operations in this department. Your main responsibilities will include:
Managing incoming and outgoing mail, reception, and delivery according to specific requirements.
Handling general administrative tasks such as signatures, document legalization/notarization, with the possibility of in-person visits to the notary in case of urgent delays.
Coordinating individual transfer contracts, legalization processes, and sending final documents to agents with transfer instructions.
Ordering commercial registry extracts, coordinating translations, and managing related expenses in Concur.
Loading messages/files into the database for folder updates.
Tracking legal requirements by country.
Processing brand use authorizations, archiving license agreements, and managing copyright transfer contracts.Organizing celebration cards (physical and virtual), collections, and gifts for team events or departures.
Arranging meetings, managing business travel operations and expense reports, and supporting advisors with registrations and miscellaneous requests/modifications.
Coordinating internal and external visits, including authorization, scheduling individual meetings, booking meeting rooms, and hosting visitors.
Undertaking various secondary tasks to ensure departmental smooth operation, such as managing office supplies and addressing technical issues.
qualifications
We're in search of an individual who seamlessly blends meticulous attention to detail with a proactive, cooperative spirit.
This role requires someone who thrives both independently and as part of a team, consistently delivering precise results while contributing to the collective success.
The ideal candidate possesses exceptional organizational skills, effortlessly managing multiple responsibilities with efficiency and effectiveness.
With a pragmatic approach to problem-solving, you navigate challenges with practicality and ingenuity.
If you embody these qualities and are eager to join a dynamic team, we invite you to apply.
For more details or questions, you can contact Laetitia STIRER +41 21 924 28 56
informations de contact.
nous sommes à ta disposition pour toute question.
LS
Laetitia Stirer
Randstad Nestlé Vevey
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