Records and Information Specialist // Johnson & Johnson

Our greatest asset is our people, and we foster an environment where collaboration, success, passion, and diversity are celebrated. We are committed to developing the talents of our team members and providing opportunities for growth and advancement. By joining us, you become part of a community recognized for its reliability, trustworthiness, and expertise.

The candidate will support our Switzerland Operations and will be responsible for implementing all aspects of the Records and Information Management (RIM) program across multiple business units and departments in compliance with enterprise standards, while also partnering with cross-functional teams to drive digital transformation initiatives by optimizing information governance and data management strategies to enhance efficiency and enable smarter decision-making.

Key Responsibilities

• Lead initiatives to improve data management processes and implement best practices
• Maintenance of the network of contact persons (records coordinators, archiving personnel) in several business units/departments
• Training and support to appointed record coordinators and archiving personnel on records management policies and data management tool
• Act as an authority and resource for RIM-related queries across the organization
• Be responsible for and coordinate classification, archiving and, retrieval of physical records
• Apply Legal Hold Notices distributed by Law Department on the records collected in records management software
• Apply enterprise retention schedules and organize the destruction process of records that have met their retention period after getting all internal approvals
• Handle and maintain records management software to ensure its optimal performance, and usability
• Lead digital record transition
• Find opportunities to leverage emerging technologies (e.g., AI, machine learning) to improve RIM processes